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Digital Project Management Specialist Job Description

Digital Project Management Specialist Job Description

Job Title:                        Web Project Manager

Reporting to:                   Steve Jamieson

Hours of work                  35 hours per week (Monday-Friday)

Contract duration:            12 months

Location:                         College of Podiatry HQ, London SE1

Role purpose:                   The Web Project Manager is responsible for managing the delivery of a new website for The College, from detailed project scoping and user needs analysis, supplier and project management, user testing and implementation and quality metrics including user satisfaction audit.

 

Key responsibilities of the role:


Project management 
  • Responsible for ensuring that the project is scoped effectively, ensuring technical feasibility
  • Responsible for ensuring the project is completed within budget and to agreed timescales and for highlighting any likely variances within the project plan in advance, followed by corrective action
  • Develop a detailed project plan using a format or platform which enables easy sharing between project vendor and stakeholders, and ensure adherence with the plan
  • The project plan will need to be communicated internally and externally with updates at key milestones
  • Measure project performance and report at agreed intervals, escalating issues in a timely fashion to the Project Board and Council
  • Perform risk management throughout the life of the project to minimize project risks
  • Create and maintain comprehensive project documentation
  • Ensure resource availability and allocation
  • Evaluation of the project for future learning and further development of the website
 
Supplier management 
  • Play a key role in the tender process to obtain a preferred supplier
  • Leading the working relationship with the vendor, working in a manner which promotes partnership throughout the project
  • Agree scheduled project meetings with the supplier and key stakeholders, chairing these meetings and ensuring a good flow of information in both directions
  • Hold the supplier to account for delivery, including exercising the terms of the contract and service level agreements as appropriate
  • Agree project stages or goals with the supplier and confirm successful completion of stages within project communications and documentation
 
Stakeholder management 
  • Work with College staff to determine how the new website will meet their needs and communicate progress and timescales, particularly in the implementation phase.
  • Plan and manage communications (working with our internal comms and media team) with selected representatives from The College membership, branch and committee structures, ensuring buy-in to the project’s aims and targets
  • Work with a project management team to finalise project scope, agree the desirable level of stakeholder input and to ensure active senior management support of the project
  • Involve users in testing prior to launch and implement agreed feedback within the project plan
  • Conduct a satisfaction audit with stakeholders at the end of the project and create a report for Council
 
Other duties 
Maintain a record of elements considered for implementation and rejected and the reasons for these decisions
 

Person Specification

 
Knowledge, Skills and Experience - essential
  • Educated to degree level or equivalent
  • Formal project management qualification (eg PRINCE 2; Agile)
  • Experience of managing complex projects from end to end, including at least two successful website implementation projects
  • Experience of managing change processes
  • Highly numerate with experience of managing large budgets
  • Effective written and verbal communication skills
  • Ability to summarise and make complex information understandable to a range of different audiences within challenging time-frames
  • Ability to manage own workload and prioritise in order to deal with competing priorities
  • Ability to work in partnership with internal and external stakeholders often in challenging circumstances
  • Commitment to the principles of diversity and equality
  • Ability to travel and with occasional overnight stays
  • Commitment to your own continuing professional development
  • Ability to use Microsoft Office Packages including Word, Excel, PowerPoint, Outlook
  • Team player
  • Understands and demonstrates the values of the organisation
 
Knowledge, Skills and Experience – desirable
  • Knowledge of healthcare services and Membership organisations